FT Administrative Officer – Bottineau County Highway Department

The Bottineau County Highway Department is accepting applications for a full-time Administrative Officer. The position will be based out of the Bottineau County shop.  Starting salary for the position will range from $38,000-$41,000 per year dependent on experience. Bottineau County offers a full benefit package with health insurance, retirement, vacation time, sick time, holiday time and other miscellaneous benefits. Applications can be obtained in the Bottineau County Auditor’s office located in the Courthouse, 314 W 5th St Bottineau ND 58318, or by calling 701-228-2225. Applications can also be found on the County website: www.bottineauco.com. Please return completed application to the Auditor’s office no later than 5:00 PM Monday October 31st,   or until a suitable candidate is hired  . EOE

Summary:  Aids Director/Superintendent by coordinating office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.

Duties and Responsibilities include the following.  Other duties may be assigned.

Process daily time tickets for all employees using the cost accounting system and keep a detailed record of the actual costs of any work performed by the county highway department.

Maintain a complete inventory of department equipment, supplies and materials and their disposition or use, satisfactory to state audit requirements.

Prepare vouchers to be submitted to the auditor’s office for all accounts payable.

Calculate payroll, vacation and sick leave balances for all employees; keep personnel files updated as necessary.

Receipt and turn over to county treasurer’s office all accounts receivable collected during each month.

Close out all monthly accounts, backup computer data and deposit for safe keeping; at year end close out all yearly data, balance budget account totals with auditor’s office, back up computer data and deposit for safe keeping, prepare computer accounts to begin processing new year of data.

Perform all other functions of record keeping/reporting and filing necessary to complete requirements of highway department activities. (Monitor budgets for expenditure and revenue levels; prepare and maintain accounting records, reports, and financial statements)

Keep office area/work area free from unnecessary clutter and in good repair; keep abreast of programming changes and needs; monitor computer efficiency.

Perform standard office management practices meeting the public with courtesy and respect; perform work directives with a positive attitude toward supervision and co-workers.

Provide information and assistance to political subdivision, staff and the general public regarding departmental issues.

Qualifications:

Education/Experience:

Must have a minimum of 2 years’ experience; the work experience must include responsibilities typically found within a large administrative support function. Associate’s degree (A. A.) or equivalent from two-year college or technical school, or college-level course work in business administration, or a field directly related to the work to be performed and specified by the department, may be substituted for the required work experience on a year-for-year basis.

Language Ability:

Ability to read, analyze, and interpret general technical procedure, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, employees, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software, Excel Spreadsheet software and QuickBooks.  Ability to use internet and email.

Work Environment:

Physical environment consists of office work in normal office conditions.  Minimum travel required (if any).

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, stand and walk; use hands and arms to carry, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Frequent use of PC keyboard and monitor.