Bottineau County Treasurer / Motor Vehicle Branch Office

DEPARTMENT:                  Bottineau County Treasurer/Motor Vehicle Branch Office

TITLE:                                   Clerk –Treasurer/Motor Vehicle

SALARY RANGE:               $2,809 – $3,951/mo.                            HOURS:            1,950 Annually

IMMEDIATE SUPERVISOR:  Deputy County Treasurer            STATUS:            Non-Exempt

DATE:            10/20/2022

Employee’s Signature:                                                           Date:                                      

Supervisor’s Signature                                                           Date:                                      

GENERAL SUMMARY OF RESPONSIBILITIES:

Responsible for assisting in sending out real estate tax statements, collecting taxes, and preparing bank deposits. Assist with Motor Vehicle transactions.

ESSENTIAL JOB DUTIES:

  • Provide walk-in or telephone customers needed information and/or answers to their questions in a professional and understandable manner
  • Accept payments from customers, ensuring payment amounts are properly due to the County and/or State
  • Handle customers diplomatically and maintain confidentiality of sensitive inquiries or complaints
  • Answer telephone and receive visitors in a courteous and professional manner and direct to alternative office when appropriate
  • Issue receipts and write checks as directed
  • Daily balance tax receipts with cash, checks, credit card payments & electronic checks
  • Prepare current real estate tax statements for mailing
  • Monitor delinquent real estate taxes and prepare delinquent notices
  • Ensure computer records of tax transactions are accurate and complete
  • Maintain property card files and recheck with recorded instruments
  • Check property records for financial institutions, mortgage companies, and United States Department of Agricultural
  • Manage escrow accounts and update throughout the year
  • Sort and consolidate outgoing mail for the courthouse & library
  • Complete end of month bookwork in the absence of the Deputy Treasurer and assist as needed during the remainder of the year
  • Treat all financial information as confidential and ensure that confidential information not be released to the public including but not limited to juvenile restitutions, social welfare recipients, and social security numbers
  • Obtain postage by telephone or over the internet
  • Collect information to determine initial eligibility for completing application(s) for the title and registration process and enter appropriate information into the LEGEND database
  • Assist customers in the proper completion of motor vehicle agency forms
  • Verify all data, accept appropriate payment and provide the customer with the necessary automotive credential(s)
  • If motor vehicle documentation is incomplete, provide customer with detailed instructions to complete the transaction
  • Assist customers with vehicle and/or registration information queries, using LEGEND as the resource and search tool
  • Any other duties as may be assigned from time to time by the Treasurer or Deputy

MINIMUM POSITION QUALIFICATIONS:

  • High School diploma or equivalent
  • One year certificate from college training preferred
  • Minimum of one year experience office clerical position
  • Thorough knowledge of generally accepted accounting principals
  • Knowledge of financial management
  • Ability to read, analyze, and interpret complex documents
  • Ability to define problems, collect data, establish facts, draw conclusions and interpret a variety of technical instructions
  • Ability to organize work and work independently
  • Excellent oral and written communications skills
  • Ability to adapt easily to change and handle stressful situations
  • Ability to maintain harmonious relations with County staff and general public

Ability to work with mathematical concepts such as probabilities, statistical information, fractions, percentages, ratios, and proportions

  • Ability to use computer and various programs such as word processing, spread sheeting, Dakota Programs, STARS, internet, email and other office equipment

WORK ENVIRONMENT:

Physical environment consists of office work in normal office conditions.  Minimum travel required (if any).

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, stand and walk; use hands and arms to carry, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Frequent use of PC keyboard and monitor.